Privacy Policy

Last Updated: September 15, 2026

Villa Hills Civic Club (“VHCC,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, and protect information when you visit villahillscivicclub.com, submit information through our website, register for Club activities, or otherwise interact with us online.

Information We Collect

We may collect information that you voluntarily provide to us, including:

Name
Email address
Phone number
Mailing address
Membership information
Facility rental inquiry information
Event registration information
Volunteer information
Information submitted through contact forms
Other information you choose to provide when communicating with VHCC

If you make a payment through the website, payment information may be collected and processed by the applicable third-party payment processor. VHCC does not necessarily receive or store complete payment card information.

Information Collected Automatically

When you visit our website, certain information may be collected automatically through cookies and similar technologies.

This may include information such as:

Device and browser information
IP address
Pages visited
Approximate geographic location
Referral source
Date and time of visits
General website usage and interaction information

This information helps us understand how visitors use the website and improve its functionality and content.

How We Use Your Information

VHCC may use information collected through the website to:

Process membership applications and renewals
Respond to questions and requests
Review and respond to facility rental inquiries
Manage event registrations and reservations
Coordinate volunteers and Club activities
Process transactions
Send Club newsletters, announcements, event information, and other communications
Maintain Club and membership records
Improve our website, programs, events, and communications
Prevent misuse, fraud, or security issues
Comply with applicable legal or regulatory requirements

We may also use contact information to communicate with you regarding a transaction, membership, registration, inquiry, or other interaction you initiated with VHCC.

Email Communications

If you subscribe to VHCC emails, become a member, register for certain activities, or otherwise request communications from us, we may send you newsletters, Club updates, event announcements, and other relevant information.

Marketing or promotional emails will include an option to unsubscribe where required or appropriate.

Please note that even if you unsubscribe from promotional communications, VHCC may still contact you regarding administrative matters directly related to your membership, transaction, registration, rental inquiry, or other ongoing relationship with the Club.

How We Share Information

VHCC does not sell your personal information.

We may share or allow access to information when reasonably necessary to operate the Club and website, including with service providers that assist us with:

Website hosting and website functionality
Forms and database management
Email communications
Payment processing
Event or registration management
Website analytics
Other administrative or technology services

These providers may process information on VHCC’s behalf according to their own privacy and security practices.

We may also disclose information when required by law, legal process, government request, or when reasonably necessary to protect VHCC, its members, visitors, property, or others.

Website Service Providers

The VHCC website is hosted using Wix and may use other third-party platforms or integrations to provide website forms, email communications, analytics, payments, and related functionality.

These third parties may collect or process certain information when you interact with their services.

Their handling of information is also governed by their respective privacy policies and terms.

Cookies and Similar Technologies

Our website and third-party services integrated with it may use cookies and similar technologies to operate website features, remember preferences, understand website traffic, and measure website performance.

Depending on your browser and device settings, you may be able to block or delete certain cookies. Disabling cookies may affect the functionality of some portions of the website.

Data Security

VHCC takes reasonable administrative and technical measures to protect personal information under our control.

However, no website, electronic transmission, or data storage system can be guaranteed to be completely secure. We therefore cannot guarantee the absolute security of information transmitted through or stored in connection with the website.

Data Retention

We may retain personal information for as long as reasonably necessary to fulfill the purpose for which it was collected, maintain appropriate Club and financial records, comply with legal obligations, resolve disputes, and administer VHCC operations.

Retention periods may vary depending on the type of information and the reason it was collected.

Children's Privacy

The VHCC website is intended primarily for adults, including members, parents, guardians, renters, volunteers, and community residents.

We do not knowingly use the website to solicit personal information directly from children under 13 without appropriate parental or guardian involvement.

Information regarding children that is necessary for certain family activities, contests, events, or registrations should be submitted by a parent or legal guardian when requested.

Photographs and Community Events

VHCC may photograph or record Club events and community activities for informational, historical, or promotional purposes.

Photographs or recordings may appear on the VHCC website, social media channels, newsletters, or other Club communications.

Where additional consent is required for a particular activity or use, VHCC may request that consent separately.

Links to Other Websites

Our website may contain links to third-party websites, social media platforms, payment services, or other online resources.

VHCC is not responsible for the privacy practices, security, or content of websites or services operated by third parties. We encourage you to review the privacy policies of those services before providing personal information.

Your Choices

You may contact VHCC to:

Update or correct personal information you have provided to us
Ask questions about information we maintain
Request removal from promotional email communications
Request deletion of certain information, where reasonably possible and where VHCC is not required to retain it for legal, financial, administrative, or operational purposes

Requests may be subject to reasonable verification before changes are made.

Changes to This Privacy Policy

VHCC may update this Privacy Policy periodically to reflect changes to our website, technology, services, or practices.

The current version will be posted on this page with the date it was last updated.

Contact Us

If you have questions about this Privacy Policy or how VHCC handles information, please contact us using the contact information provided on our website.

Villa Hills Civic Club
Villa Hills, Kentucky
villahillscivicclub.com